dokos's Sepa direct debit feature allows you to generate Sepa XML files that can be sent to your bank in order to process multiple direct debit operations in one go.
Before generating your first XML file, you need to create a Sepa direct debit Settings file for each of your companies.
Accounting > Sepa Direct Debit Setting and create a new document.
Register the following items:
In order to generate an XML file with accurate values, you need to create a Sepa mandate for each of your customers.
This mandate should have the status
Active to be considered as valid and you should include the following items:
Accounting > Sepa direct debitand create a new document.
Get all payment entries
One-off, First, Recurrentor
Generate an XML file
The direct debit scheme follows sequences:
- One off: A unique debit
- First: The first debit of a series
- Recurrent: Debits consecutive to the first one of a series
- Final: Last debit of a series
Given that your customers are already linked to a Sepa mandate, you may expect to only have to generate their invoices every month and have dokos handle the creation of the corresponding payments automatically.
When you are ready to generate your Sepa XML file, you can click on the
Generate Sepa payments in the toolbar to have all payments generated automatically.
The system will fetch all open invoices (unpaid or overdue) linked to a customer with a valid mandate (with status
Active) within the selected period and will automatically generate a payment for each of these invoices.
If you need to generate a file with entries that had already been submitted with a previous XML file, you can check this option to have them fetched again.