Accounting Journal

👉 v2

An accounting journal is an auxiliary ledger. Dokos allows creating as many journals as necessary for your accounting.

1. How to create an accounting journal

Accounting > Accounting Journal

  1. Select a name and a code for your accounting journal
  2. If your journal is a bank or cash account, select the associated account.
  3. Add a many condition lines as necessary (see below)

Good to know

Generaly it is recommended to have at least 4 default journals:

  • Sales
  • Purchases
  • Bank/Cash
  • General journal

You need to create one journal for each of your bank accounts or cash registers.

2. Conditions

Each journal can be associated with one or several transactions.

Example

The journal "SALES" will be associated to document type "Sales Invoice". Each time a sales invoice will be validated, the corresponding accounting entries will be registered in the sales journal.

It is also possible to add a condition for a specific transaction.

Example

The journal "CREDIT NOTES" will also be associated to document type "Sales Invoice", with condition doc.is_return

Everytime an invoice will be validated, it will be registered in the "SALES" journal and if it is a return/credit note it will be registered in the credit notes journal.

Conditions must have the form doc.{name of the field to validate} and must return a True/False value.

Examples returning the same result:

doc.is_return
doc.is_return == 1
doc.is_return == True